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The OEC is also known as exit clearance or exit pass.

PHOTO BY EXPAT MEDIA


OEC, contract verification for Filipinos in UAE, OFWs: Full guide

 

DUBAI – Overseas Filipino Workers (OFWs) in the UAE who were not previously registered with the Philippine Overseas Employment Administration (POEA), or have no existing record of deployment with POEA are required to have their work contract verified as a prerequisite for the issuance of an Overseas Employment Certificate (OEC).

What are these two documents and how necessary are they to OFWs?

Expatmedia.net spoke to the Philippine Overseas Labor Office (POLO Dubai) in Dubai to explain what makes the OEC and a verified employment contract important to OFWs.

What is OEC and why is it required?

Under the rules and regulations of the POEA, all OFWs are required to have an OEC when departing for or returning to their work overseas.

The OEC, also known as exit clearance or exit pass, is a document certifying the regularity of recruitment and documentation of an OFW and proof of his or her registration with POEA.

The OEC is presented to the immigration officer at the airport of exit in the Philippines. A worker exiting from the Philippines without OEC may be prevented by the immigration officer from leaving the country.

But that’s not the only reason why an OFW should get an OEC. The OEC grants the OFW travel privileges, such as travel tax exemption, airport terminal fee exemption and reduced travel tax for spouse or dependents.

The OEC is valid for 60 days after issuance. OFWs with no previous POEA record should apply for OEC at a POEA office in the Philippines. Those applying for OEC at POLO offices abroad should make a personal appearance during their application process.

What is a verified employment contract and why is it necessary?

A verified employment contract is a prerequisite for the issuance of an OEC. Without a verified contract, you will not be issued an OEC, which serves as your exit pass at the airport when you leave the Philippines to return to your workplace abroad.

The Philippine Overseas Labor Office (POLO) verifies the employment contract or documents of workers who are not previously registered with the Philippine Overseas Employment Administration (POEA), or workers with no existing record of deployment with POEA, specifically those who arrived in a country abroad on a visit or tourist visa and converted to employment visa.

To get one’s employment contract verified at POLO Dubai, one must first book an online appointment (click here), and on the date of the appointment, present the required documents and pay the processing fee. As of April 2022, the cost of having an employment contract verified at POLO Dubai is Dh40. Only cash payments are accepted.

Daily cap for appointments at POLO Dubai

Starting May 4, 2022, POLO Dubai will be entertaining 150 appointments per day for OEC issuance, while appointment slots for contract verification and OWWA membership application or renewal will be capped at 250 appointments per day. Only those with online appointments will be entertained, POLO Dubai told Expatmedia.net.

Click here to book POLO Dubai appointment for contract verification or OWWA membership

“It is also encouraged that OFWs process their documents before their travel date and POLO Dubai will not issue an OEC to workers who have entered UAE on visit visa or tourist visa and then converted to employment visa. [These] OFWs can avail of their OWWA and OEC in the Philippines,” POLO Dubai told Expatmedia.net.

POLO Dubai reiterated a POEA advisory for “all workers not to leave the Philippines with a tourist visa or visit visa but to undergo the legal channel and have their documents processed with POEA”. PIA/ICA/Expat Media

How to verify contract in POLO Dubai

1. Book POLO Dubai appointment for contract verification or OWWA membership

2. On the day of appointment, visit POLO Dubai and bring all necessary documents.

What are the requirements for POLO-verified contract?

For UAE household workers

1. Domestic labour contract or POEA standard employment, with minimum basic salary of Dh1,500, signed by the employer and the worker (2 copies).

The UAE Domestic Labour Contract consists of five pages which include the cover page indicating the names of the sponsor and worker, Preamble, and Articles 1 to 8.

2. Affidavit of Undertaking by the employer (2 copies)

3. Employer’s Information Sheet (2 copies)

4. Current certificate of employment (2 copies)

5. Addendum to the employment contract (2 copies)

6. Valid passport of the employer (2 copies)

7. Valid visa of the employer (2 copies) (for non-Emiratis and those whose visa was issued prior to April 11, 2022); or Valid Emirates ID of the employer (2 copies) (for non-Emiratis and those whose residency visa was issued on April 11, 2022 onwards), whichever is applicable.

8. Valid passport of the worker (2 copies)

9. Valid Visa of the worker (2 copies) (for those whose visa was issued prior to April 11, 2022); or New Emirates ID (2 copies) (for those whose residency visa was issued on April 11, 2022 onwards), whichever is applicable.

**Items 2-5 are downloadable at https://www.polodubaiportal.org/contract-verification

Note: For representatives submitting documents on behalf of the worker or sponsor, an appropriate authorization letter and photocopy of the Emirates ID of the representative will be required.

For all other Filipino employees in UAE

1. New and Valid Employment Contract which corresponds to your visa duly signed by the employer and the worker (2 copies)

2. Valid Passport of the worker (2 copies)

3. Valid Visa of the worker (2 copies) (for those whose visa was issued prior to April 11, 2022); or New Emirates ID (2 copies) (for those whose residency visa was issued on April 11, 2022 onwards), whichever is applicable.

4. Any proof of current employment (2 copies), such as:
– Current certificate of employment duly stamped and signed by the employer, Valid company ID
– Recent pay slip duly stamped and signed by the employer
– Labor Card
– New Emirates ID (pink) (only for those whose visa was issued prior to April 11, 2022)

Additional documents which may be required (bring 2 copies):

For workers with basic wage falling below the minimum standard set by the POEA, i.e., $400 or Dh1,500/month, a Salary Certificate, indicating the basic wage and total salaries and allowances being received per month by the worker, duly stamped and signed by the employer, will be required.

For workers whose position or designation are different on the contract, visa, and the additional proof of employment, an Explanation Letter from the employer clarifying the discrepancy/ies will be required.

For workers whose company name indicated in the contract is different from that on the visa or the additional proof of employment, any document showing the relationship between the company names will be required, such as: Trade Licenses, explanation letter from the employer, etc.

Note: For representatives submitting documents on behalf of the worker or sponsor, an appropriate authorization letter and copy of the Emirates ID of the representative will be required.

Source: https://www.polodubaiportal.org/contract-verification

How to apply for OEC in UAE

1. Go to https://onlineservices.dmw.gov.ph//OnlineServices/POEAOnline.aspx

2. On E-Registration, click Let’s Go

3. Enter your registered email then click Next

4. Enter your password

5. Enter passport data and beneficiary data on your profile

6. Click on Balik Manggagawa (right side of the page) and click Next

7. Enter your return flight date. Click Next

8. If you are a returning Balik Manggagawa (Overseas Filipino Worker), you will be asked if you are returning to the same employer, job site and position. If yes, you will get an OEC Exemption.

9. If no, you will need to update your employment details. Click Submit once done.

10. Select Processing Site, and click on Next

11. Click Nearest Available

12. Select Appointment slot/date

13. Print your appointment details or take a screenshot.

OWWA members with active membership should present a POLO-verified employment contract and three copies of OEC POPs

Household Service Workers should present their POLO-verified employment contract, round-trip plane ticket, passport and three copies of the OEC POPs and Balik Manggagawa appointment form.

Cost: The OEC costs Dh10 while OWWA membership costs Dh92. Only cash payments are accepted for transactions at POLO Dubai and POLO Abu Dhabi.

Note: 
The OEC is valid for 60 days after issuance. OFWs with no previous POEA record should apply for OEC at a POEA office in the Philippines. Those applying for OEC at POLO offices abroad should make a personal appearance during their application process.

PIA/ICA/Expat Media

How to contact POLO Dubai

Website: www.polodubaiportal.org
Telephone: 04 2207011
Mobile number: 0506526626


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